Feedback on the “NEW Eterna Commons Draft Organizational Agreement” at [https://docs.google.com/document/d/1bq0zIc1vHkW7CsEWPWOLhHZ5zNk9xV-bRDgx6-RK_qk/edit ].
The composition of the Executive Committee includes “a maximum of ten (10) representatives from Contributing Groups”. There is ambiguity in this description. Should there be one representative per Contributing Group? Can a single Contributing Group have more than one representative on the Executive Committee? If multiple laboratories at a single academic institution contribute to Eterna, does that qualify for multiple representatives from a single academic institution?
I would propose removing the mention of a specific versioning system (Git, here) from the Developers paragraph under Governance and Membership. Specifying a specific system here automatically raises the complexity of acting to replace the system, later on. Instead, the “versioning system” phrase itself should suffice. I would make the same proposal for additional paragraphs (such as Contributions).
The “Eterna Platform Management” says, “The representative from the Player Organization can opt to require a majority vote of the members of the Player Organization in order to approve the project at their sole discretion.” This is the sole member of the executive committee specifically addressed in the paragraph, and this sentence describes an act that is internal to the Player Organization. Further, this sentence conflicts with the Player Organization paragraph’s sentence that claims the Player Organization “will be structured and run by its own bylaws as developed by players.”
The Intellectual Property Decisions paragraph, under Governance and Membership, lists “organizational policy” in its first paragraph. Which organization is this? The Introduction paragraph describes Eterna Commons as a collaborative effort, not as an organization. So, could this “organizational policy” be that of the Lead Organization, or the Player Organization, or any of the Contributing Groups or Participating Organizations?
Most of the document uses the phrase, “Lead Organization”. “Lead Institution”, however, appears twice in the document, and is not defined.
In the Distribution paragraph, this following sentence has no main verb, so we don’t know what’s intended to happen: “For commercial purposes, organizations that desire to use, modify, or distribute the intellectual property in original or modified form to provide support to Eterna Commons by means of a license agreement that acknowledges the obligation, addresses risk and use of names, and provides a reasonable mechanism for financial support of Eterna Commons.”
The Eterna Commons Financial Guidelines paragraphs have the sentence, “This list may be amended by a vote of the Board.” The word, Board, appears nowhere else in the entire document. What is the Board?